Suggestions

Please submit your ideas here for how we can improve Studio Helper. You have 10 votes you can use to vote for the ideas you’d like us to do next.

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  1. Add an option to allow certain staff to have administrator access

    There have been many cases in which our staff has encountered problems with "permissions" related to features that are not listed on the permissions page. I believe this can be solved if there were a way to allow certain staff all the same permissions as the administrator account.

    1 vote
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    under review  ·  1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  2. Option to choose default 'due by date' for manual invoices

    When setting up invoicing have an option for due date to be calculated automatically '7 days from today' (or x days from today)

    eg, today's date is 21/11/2014, so if my default due date were 'in 7 days' it would appear on the invoice as 28/11/2014

    I believe this happens for recurring invoices, but it would be a huge time saver if it could be implemented on manual invoices too!

    Thank you :)

    7 votes
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    under review  ·  0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  3. Please consider linking "Closure Dates" to "Locations"

    I have multiple locations and they all have differing vacation schedules... This poses a problem when I set the closure dates and then try and add lessons in these weeks for other locations. There aren't any decent work-arounds currently, besides deleting the closure dates, which would impact everything else.

    I hope you do consider this please!

    Thank you!

    3 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  4. Do not show "inactive " and "former" students in drop down menus in Reports

    Sadly, the studio just does not have such a long list of students... So many inactive students just make the list cumbersome.

    9 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    I’ll put this under review to see if it gets enough votes but we have this in case inactive or former teachers and students return so you don’t lose their information. You would want this information for your bookkeeping purposes.

  5. Add a 'Fees charged'/transactions list

    As in MTH, I can charge a fee anytime to a student, and it shows up on their invoice and transaction history. This is a great feature because I don't have to try to remember until the invoices are created at the end of the month. I can charge it as soon as it happens, and the invoice system pulls the info and includes on the total.

    It helps me not forget money that is owed! I use this mostly for music purchased for students.

    I think this would be a great addition to the current "add line item" feature.

    4 votes
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
    planned  ·  Cathy Conrad responded

    Good News! We are planning this so you will be able to do this, in the coming months.

  6. Easily allow admins to be teachers

    It would be nice to have a streamlined way to allow admins (me, a studio owner) to have one login for admin and teaching. Currently I have to have a different login and email. If it could be one login, and then we could switch the view upon entering the sight.

    8 votes
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    1 comment  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add a Mark as Sent feature to invoicing

    When sending invoices via e-mail, the system tells me the last time it was sent. Some of my students have not provided e-mail addresses and so I send them their invoices in the mail, but the system does not provide me with information about when I sent it. If there was a Mark as Sent feature, I would know when the paper copies were sent as well as the e-mailed copies.

    1 vote
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    under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add a counter feature to count the number of months a student has been enrolled.

    We offer rewards to our students based on the length of time they have been registered. It becomes difficult when students leave for months at a time and return. According to their enrollment date, on paper it looks like they've been enrolled for longer than they actually were.

    4 votes
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    0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
    planned  ·  Cathy Conrad responded

    This is something we will be working on in the upcoming year

  9. Add Teacher Status as Lessons Taught Report Option

    I have something that might be easily inputted into a lessons taught report.

    1) We have a lot of teachers who no longer teach for us.
    2) We don't want to lose a record of their past history (calendar events, attendance, etc.)
    3) There is an option to mark a teacher within his/her profile to a STATUS of "Active/Inactive/Former, etc."

    4) Can this STATUS be added to the list of options for running a LESSONS TAUGHT report?

    Happy to put this through the voting process, but it seems like an easy fix with almost no negative consequences.

    Hope all is…

    30 votes
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    1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →

    For what this is asking about, it seems reasonable to do it in the relatively near future. That being said, it is not the most voted suggestion we’re looking at, so I can’t estimate how long it will be before doing it, but I can see a clear value to adding this.

  10. Create an Undo feature

    I would love to have an Undo (Cmd Z) feature that would essentially UNDO the last thing done i.e. I've often changed an Event and hit Save and then noticed something about it wasn't done correctly and have to go through the entire process again - an Undo your last entry would be so helpful!

    9 votes
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    under review  ·  1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  11. Make it possible in families under people list to choose "active"

    The "family" area under "people" needs more smarts so you have a button to choose "active" rather than all families at once.

    Also it would be useful to have a total of this at the bottom of the page.

    3 votes
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    under review  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  12. Notifications for Messages sent in an event

    If we can be notified by email when a student or parent comments on an event in the calendar that would provide better communication. Also to have an option for Students and Parents to email directly from the website or message teachers or studio admin that would be great.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    you can email from profile tabs….go into a profile and look for the tab email…there is a section there that the student or parent can email the administrator or teacher. I will mark under review for your other suggestion.

  13. Custom Permissions...Create, Edit, Delete events on calendar

    It would be great if you could separate the Create, Edit, Delete events on calendar options under permissions. For example some instructors I allow more freedom than others to adjust their schedules. Likewise, I don’t necessarily want anyone to be able to delete events so it seems that this permission option should be more flexible. Is there a way to customize this per instructor?

    4 votes
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    under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Show Teacher availability by the week

    In order to let students know when teachers are available to teach lessons during the week, it would be easier to visually see the teachers' availability for the full week on one screen.

    It could be a feature that must have only one teacher's schedule up at one time, but that would at least lead to a better way of communication for students. This also allows for a more clear representation to decide on make-up times.

    1 vote
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    I’ll put this up for review. However, it is not feasible to have only one teacher up on the calendar at one. If you need that you can use the filters to the right hand side and unselect all teachers and then just select one and update. The teacher availability is under review but the one schedule at a time up is not.

  15. Allow Selection of Multiple Students (not all or one) on Lessons Taught Report

    To have a report generated by selecting 1-4 students for a drop down list.

    e.g.
    Start Date:
    End Date:
    Teacher:
    Event Category:
    Student 1:
    Student 2:
    Student 3:
    Student 4:
    Attendance:

    33 votes
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    3 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →

    For what this is asking about, it seems reasonable to do it in the relatively near future. That being said, it is not the most voted suggestion we’re looking at, so I can’t estimate how long it will be before doing it, but I can see a clear value to adding this.

  16. make alerts for students when they've been on the roster for a full year.

    Similar to the birthday alerts on the Overview screen, an alert for student 'anniversaries' would be very helpful to client retention! We try to give students some reward when they hit a year with us, and this feature would help ensure that we don't miss any! Thanks for considering.

    1 vote
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    planned  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  17. Improve customization of Registration form

    Items like 'lesson length' or 'student age' should be able to be added as drop-down options. A text box isn't appropriate for all uses.

    Also, a (checkbox) gift certificate option would be handy, to sell certificates without immediately scheduling the class.

    A redirect to a custom landing page rather than just a 'success' message would allow better integration of marketing or billing features.

    13 votes
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    under review  ·  2 comments  ·  Remote Services  ·  Flag idea as inappropriate…  ·  Admin →
  18. Create ability to add multiple packages in calendar event

    It would be useful to be able to create multiple packages in the one calendar event with a particular student. In this case as a mobile tutor we need to add on a travel fee per student

    1 vote
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    under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. Teachers access to emails

    I would just like to suggest that in the "People" section, that teachers shouldn't be able to view student or parents emails addresses.

    Or perhaps create an option in "Permissions" where it specifies that they can't access any details (except names) of students or parents.

    2 votes
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    under review  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add message to emailed invoices and statements

    When emailing invoices or statements to clients, it would be terrific to have the option to add a personalized message into the body of the email prior to the message being sent. As it stands now, I constantly have to follow my invoice emails with regular emails from my email program explaining something about their invoice or statement, etc. But then my clients are getting 2 emails from me, which starts to feel spammy...

    1 vote
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    You already have a note field in the invoices. And you can customize the invoice email template. The system templates are in people>mass email>system templates and to the invoice template. This template goes out with each invoice. Here you can put studio wide messages about invoices. The notes section on the invoice itself is for personalized. I will put this under review for a notes section in statements.

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