Suggestions

Please submit your ideas here for how we can improve Studio Helper. You have 10 votes you can use to vote for the ideas you’d like us to do next.

  1. Past Due Reminder

    Hi -

    I have been using Studio Helper since 2015, and thank you so much for the great service.

    I wanted to suggest one idea. I think it would be very helpful if we have a system template for Past Due Invoices.

    With the current system, we can only re-send the invoice, which does not emphasize the invoice is past due. So we need to send a separate email to notify clients that this is past due. If you can add a feature to re-send an invoice with different system template from Invoice template, it would be very helpful.

    Thank…

    2 votes
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  2. Default PayPal payments to statement balance instead of amount of most recent invoice

    Right now, when a client receives a statement and clicks the link to pay online with PayPal, their payment amount defaults to the amount of their last invoice instead of the statement balance. Clients intending to pay off their account end up only paying for part of their statement balance. Changing the default setting would make my job a lot easier here.

    3 votes
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your suggestion. SH is designed to pay for the current invoice at the time a link is clicked. You can have them manually pay you the past due amount and you can then apply to the various invoices that the payment covers. A statement is just a statement to let you know what the charges and payments are during a certain date period.

  3. Add timesheet for hourly employees

    I think it would be very helpful if you all could add a small module that would let hourly staff record their hours each day, so that I can import that into the staff payroll. Basically, now I am taking an excel sheet to calculate their hours (based on their time in/out) and then importing the total to the staff payroll, so I can pass that report to the lady that does the books/checks. If I could cut the excel part out, I'd feel a lot more confident that I didn't miss something (or enter something incorrectly). Anyway, I know…

    1 vote
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  4. invoice list should show accounts with credit remaining

    On the invoice list it would be great if it somehow showed accounts that have a credit remaining. That would be helpful when sending out invoices so I can apply the credit before sending the invoice.

    11 votes
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    3 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow Attendance page to filter by day

    I often cannot check off attendance until the following day, and I have around 20-25 lessons per day. It's frustrating and time-consuming to have to individually set attendance for that many previous day's lessons.

    If I could filter by day, then I could globally set all on a day as attended (which should be the default, not canceled, by the way), without accidentally setting attendance for events that haven't happened yet.

    2 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow Staff to filter family accounts report by instructor

    Please allow the staff members to filter the family account report by Instructor. As the admin I am able to do this and it makes collecting the tuition's much easier because I can give this specific report to each instructor as needed

    5 votes
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  7. Auto-Update "School, Grade" field

    Right now, there is one field in the registration form called "School and Grade". Is it possible to make this into two fields, "School" and "Grade", and have the grade section automatically advance by one at the end of each August?

    There is no way we can afford to pay a staff member to update the grades manually one by one each year, and if the field can't stay not up-to-date, it is useless.

    10 votes
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    0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  8. Practice Log

    Add a search box for instructors to search on the students' name when pulling up their record. I use the Practice log to post student weekly homework assignments when they are at their lesson, and for students to log their daily practice time. It would also be nice to rename this tab so it would have a dual function. Being able to post homework assignments online is more efficient than writing in an assignment book. Additionally, when posting a new homework assignment, I need to be able to keep the view of the previous weeks' assignment as I am typing…

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. Birthday report

    Please have birthdays for only active students. Or at least give option for active or former

    7 votes
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    1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
  10. create an alternative Practice Log design appealing to children

    I'm curious whether the practice log feature has been popular in studios amongst the young students. Because I find the display is fine for adult students but for children it wouldn't be appealing enough to begin using it or to continue to do so in the long term. It would be nice to have an alternative display that has bubbly graphics, maybe something with stars or like this for instance:

    http://www.rewardcharts4kids.com/wp-content/uploads/2012/11/musical-reward-charts-4.jpg

    http://www.musicmotion.com/images/1525_l.jpg

    4 votes
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    0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  11. We need a Book and Pay function for NEW & returning students to register, book & pay for their own lessons, for efficient connection

    This instant registration, book and pay is an faster way to connect with and new students and further guarantee commitment. We have been using another system with this feature and it has boosted our revenue at least 10% in less that 3 months. Please consider this excellent option!

    93 votes
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    planned  ·  3 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  12. editing a repeating event---which option to select? a change in wording only

    Would you consider re-wording the options when editing one event in a series? (no change to how it works, just change to wording)

    "all following" could be change to "this and all following" which would, in my opinion, more accurately describe what it does.

    1 vote
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. If there is a negative number in the Balance Due field, there should be an option to add that to credit

    If you remove a charge from a client's invoice after they pay, it will show a negative balance in the 'Balance Due' field. There should be a way to apply that remaining balance into their credit!
    With the current studiohelper set-up, if a student pays in advance for the month, and then cancels one of their lessons after paying, you must delete their and recreate their invoice, delete and recreate their payment, delete and recreate their credit. Please implement this modification, it would solve a huge problem for us!

    10 votes
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    3 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  14. Provide two or three options for the "From" mailbox

    We would like to be able to send mass emails out from one of three music school mailboxes, and to receive the responses back to that mailbox also. To do this currently, I have to re-enter all Studio information including credit card payment information. It's very cumbersome, when it could be so easy: just tick a box to say which mailbox is sending the mail.
    Thank you.

    3 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  15. Make A Choice For Grandparents Or Parents To Be Able To Pay For Invoices

    Third party billing would allow for a grandparent or outside person to pay for lessons instead of having to make them the students parents.

    41 votes
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    2 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  16. Additional Information on System Templates

    Suggest adding information in the blue ? box for system templates that even if you have the information between the % signs typed as it appears (lower/upper case and no spaces), that you also cannot apply any formatting such as bold, italic, hyperlinks, etc.

    1 vote
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    0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  17. 4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Put in Purchase Orders which can be turned into invoices.

    85% of my business requires net 30 from me and use purchase orders.
    Sometimes with Holidays and cancelations, the purchase orders are NOT the same as attendance. I would like to be able to create purchase orders that then align with attendance to insure correct billing. Purchase orders would then convert to invoices. Thank you for your consideration.
    AAM Academies,
    Pegie Brandt

    1 vote
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add an "Archive" button to the actions available on the invoice page so that we can move old invoices out of the active file, but have them

    If we left all of our customers' paid invoice in the file, we would have thousands per year. Currently, the only way to remove them is to print to a pdf and save them on our own hard drive. Once deleted, payment records indicate the payment amount and date, but no invoice to reference. An "archive" file on SH would be accessible, but not cumbersome.

    4 votes
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    1 comment  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  20. Sort attendance the same way that Agenda is sorted

    We rely on printed attendance sheets. We use the Agenda from the calendar to print each day's list of lessons. After lessons occur, we use the printed copy to mark attendance in the Attendance screen. However, events are sorted complete differently between the two lists. I often have over 50 events per day, and up to 6 that occur in the same time block. It would be helpful if there were a consistency regarding how StudioHelper sorts the two views so that we may check attendance with fewer mistakes.

    0 votes
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    0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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