Suggestions

Please submit your ideas here for how we can improve Studio Helper. You have 10 votes you can use to vote for the ideas you’d like us to do next.

  1. make it possible to enroll new students with a teacher directly from the calendar event page

    When getting new students set up, right now it is necessary to first enroll the student with their teacher from their student page (under People), and then they can be added to their lesson "event" (on the Calendar). It would save a lot of time and be more intuitive to be able to enroll the student directly from the event page of the lesson we've created for them, rather than having to do a two-step process for each student.

    21 votes
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    under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. Availability Times in Quarter Hours

    In the time drop down menus in teacher availability, there are options in 10 minute intervals. However, at my studio, we have many classes that run on the quarter hours. Could you add an option for 15 and 45 in there so that I can best line up teacher availability and class times?

    23 votes
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    0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    I have reopened this but it will still have to garner enough votes to be considered

  3. make alerts for students when they've been on the roster for a full year.

    Similar to the birthday alerts on the Overview screen, an alert for student 'anniversaries' would be very helpful to client retention! We try to give students some reward when they hit a year with us, and this feature would help ensure that we don't miss any! Thanks for considering.

    1 vote
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    planned  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  4. Create ability to add multiple packages in calendar event

    It would be useful to be able to create multiple packages in the one calendar event with a particular student. In this case as a mobile tutor we need to add on a travel fee per student

    1 vote
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    under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Teachers access to emails

    I would just like to suggest that in the "People" section, that teachers shouldn't be able to view student or parents emails addresses.

    Or perhaps create an option in "Permissions" where it specifies that they can't access any details (except names) of students or parents.

    2 votes
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    under review  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add message to emailed invoices and statements

    When emailing invoices or statements to clients, it would be terrific to have the option to add a personalized message into the body of the email prior to the message being sent. As it stands now, I constantly have to follow my invoice emails with regular emails from my email program explaining something about their invoice or statement, etc. But then my clients are getting 2 emails from me, which starts to feel spammy...

    1 vote
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    You already have a note field in the invoices. And you can customize the invoice email template. The system templates are in people>mass email>system templates and to the invoice template. This template goes out with each invoice. Here you can put studio wide messages about invoices. The notes section on the invoice itself is for personalized. I will put this under review for a notes section in statements.

  7. End Date or Date of Last Lesson added to Student Profiles

    The "Reason For Leaving" dropdown menu is most helpful. Could we also have the ability to indicate the last date of a students lesson or the date when a student ends their lessons. This would be very helpful information to have on hand. The ability to run a report for this information would also be great.

    0 votes
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    under review  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  8. Payroll - Half Hour Rate

    half a half hour rate under the payroll feature. Most Canadian music school run half hour classes and pay teacher per half hour.

    7 votes
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    under review  ·  0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  9. Event invitations - YES/NO/MAYBE answers

    Hi, just like in other calendars, for example Google, I think it's very important to add "yes/now/maybe" answer to an event invitation. That way the teacher and school both know if the invitation was delivered to the student.

    3 votes
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    under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Add more colors on Events so can color code Teachers & Events

    We have a large studio and color code events (recitals, etc.) and all teachers. We need more than 24 colors.

    8 votes
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    under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  11. Rotating Student Schedules

    In the UK, Australia and NZ, school based instrumental lessons are based on rotating lessons every week. There is currently no software on the market that will do this and so we have to timetable manually. If you could add this feature, you would have an exclusive product in three huge music markets!

    1 vote
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    under review  ·  0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add a Total figure to the columns in the Invoice List

    When viewing the Invoice List (and utilising the helpful filtering), please add a Total Sum figure to the two columns; "Total" and "Bal. Due".

    I'm currently having to copy and paste the raw table (through multiple pages) into Excel, then cleaning up the copied data, all just to work out the total figure of the Balance Due.

    Adding a simple Total value(s) to the table can help visualise cash flow.

    1 vote
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    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    I put this under review but the Total sum would need to be in the payments list not the invoice list. The invoice list is just a list of individual invoices and what is due for that invoice only. I can see a need for a balance due in the payments list that reflects payments against invoices. You can also use the statement to see a list of payments, credits and any outstanding(balances due) over several invoices.

  13. filter lessons taught report by attendance status

    It would be helpful to have the capacity to review a report of all absences, cancellations and "Not Set" to follow up with students or teachers

    3 votes
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    1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
    under review  ·  Cathy Conrad responded

    We will review this after it has garnered enough votes. In the meantime, the lessons taught report does filter for attended, absent and cancelled as one of your filter selections. For not set, you would have to make note of them manually.

  14. Alphabetize all drop-down menus....especially the Package Drop-down when adding Registration

    Currently, when I add a registration, I have to find the correct package type in the drop-down menu that is sorted by the order in which is was created. Is there any way you could make that drop-down alphabetized like the category drop-down, the instrument drop down, and teacher drop-down menus are?

    8 votes
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    under review  ·  1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add "levels" drop down menu to enrolment forms

    It would be terrific if there could be separate drop downs for "Class" and "Level". Teaching many private lessons (as opposed to classes), but needing to be able to specify different levels matched with different teachers, I do not want to create separate enrolment forms for Voice-Beginner, Voice-Intermediate, Voice-Advanced, and Voice-Professional, for each teacher in each time slot, for instance. If I could just create one for Voice, and then at the time of enrolment specify what level this class would be, it would solve a lot of duplicated work on our end.

    1 vote
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    under review  ·  0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Future-Dated Payments & Reminders

    We deal with many students who prefer to pay using a series of post-dated cheques.

    We'd like to set up automated e-mail reminders to let them know that we will be depositing their payment. Currently, the only way I've found this is to do the following:


    • Create / receive a payment with a future date

    • Create a calendar event for the payment (involves creating a separate location and separate calendar type)

    • Set up an automated e-mail reminder (which, unfortunately, goes to the student as well as the parent - no current workaround)

    • Make the event last from 12:00 AM to…
    6 votes
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    under review  ·  0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
  17. Support for Other Latin Characters

    We have several students and a teacher that have characters with accents in their names (e.g. Léna). These characters don't show in e-mails or automated calendar reminders.

    It would be great if the system could support alternate forms of characters (alt-text or Unicode).

    7 votes
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    under review  ·  0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Student Clash

    In the calendar section I would like to be able to see when I register my students for a particular class whether there are any clashes i.e. the same student being registered for two or more events in the same time slot on the same day. At the moment this option is only available for scheduling teachers. There is a pop-up window, warning the user that a teacher is already registered to teach another class at this time. I think it would be very convenient if as well as for teachers a pop-up warning appeared when a student is being…

    7 votes
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    planned  ·  1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. Create a quick way to see that Studio/ Location/ Teacher is unavailable on calendar without seeing event details

    We want everyone, regardless of permissions, to be able to see that certain times are BOOKED on the calendar when they log in! These times should include studio-wide Blackout days (holidays, etc), when locations are full, or when teachers are booked. This would be SO helpful for parents and teachers trying to schedule makeup lessons!! Could be as simple as a color change and would be an easy expansion of your already in-development Calendar Blackout option.

    13 votes
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    planned  ·  1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Improve calendar navigation among recurring events

    Provide method within the event screen to navigate to next and previous events among a recurring series of events. It could be just links that say "next | previous" or something similar.

    It would also be helpful to have a direct link to the teacher and student profile pages from within the event screen.

    4 votes
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    under review  ·  1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
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