Suggestions
Please submit your ideas here for how we can improve Studio Helper. You have 10 votes you can use to vote for the ideas you’d like us to do next.
34 results found
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Create Book and Pay function for NEW & returning students to register, book & pay for their own lessons, for efficient connection
While Studio Helper does allow new students to register, it would be helpful if it could be an instant registration that also allows them to pay at the same time. This helps us connect with new students and further guarantee commitment.
93 votes -
Future-Dated Payments & Reminders
We deal with many students who prefer to pay using a series of post-dated cheques.
We'd like to set up automated e-mail reminders to let them know that we will be depositing their payment. Currently, the only way I've found this is to do the following:
- Create / receive a payment with a future date
- Create a calendar event for the payment (involves creating a separate location and separate calendar type)
- Set up an automated e-mail reminder (which, unfortunately, goes to the student as well as the parent - no current workaround)
- Make the event last from 12:00 AM to…
6 votes -
Add EFT Corp to the online payment systems.
EFT Corp specializes in working with non-profits and churches, and our studio is an outreach program of a church that already uses EFT Corp.
4 votes -
Split an invoice to bill more than one person/party
The following scenarios require splitting an invoice and sending to two different persons/parties:
1) If a student's parents are divorced or separated, but share the cost of lessons
2) If a student or class is partially funded by a third party. For example: We teach a music class to one of the Children's programs, which pays half of the tuition. The other half is paid through an endowment fund. Both entities need to be invoiced each month.2 votes -
Accept ACH payments and automatically bill for accrued charges on student accounts from the "auto billing from calendar" feature.
It would be great if there was a way to accrue charges on student accounts for individual lessons from the calendar, choosing a start and end date (i.e. one month), and then automatically charge credit cards and withdrawal funds from checking accounts through ACH payments. This would be a convenience for both the studio and the students!
3 votes -
Export all INVOICE data as a CSV file
Please add the ability to export all INVOICE data as a CSV file. We are able to CSV export payment and expense data, but not invoices.
Whilst I'm not expecting StudioHelper to integrate seamlessly into every type of accounting system out there, the ability to do a simple text-based exports of invoices is vital, giving us the opportunity to link in to nearly all accounting packages, especially cloud-based systems such as XERO and SAASU.
20 votesGood News! We have moved this to the planning stage and will be working on the details for this.
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Online Payment options AUS studios!
Is it possible to have another online payment system other then Paypal for Australian users? Low fees and minimal fuss without signing up to Paypal. This would be good to include to option for some studios who run events or hire out studios to have ability to pay at the door with POS app device's too. More efficient and clean.
7 votesGood news! We will be integrating Stripe as an additional option for you.
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charge late fee
It would be great to be able to charge a late fee automatically to invoices that are past due (and have this be an option on each invoice). For example, we charge a $15.00 late fee for all tuition not paid by the 15th of that month. It would be nice to set our recurring tuition invoices to generate a $15.00 late fee when the invoice is not "paid" by that date (so by the 16th or whatever).
41 votesThis is still something that is planned, but there is a high degree of complexity around the fine details on how this should function.
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Track outstanding invoices based on the day the students have their lesson
It would be nice to see who has an outstanding balance based on the day they are on the calendar. For example. It's Tuesday and I want to make a list of outstanding invoices for people who are coming in JUST on Tuesday.
20 votes -
Make A Choice For Grandparents Or Parents To Be Able To Pay For Invoices
Third party billing would allow for a grandparent or outside person to pay for lessons instead of having to make them the students parents.
41 votesThere is no ETA on this as of today.
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add a cash sale invoice so we can use it for studio's that have retail stores as also
for studio's that have retail stores as well need to have a cash sale invoice so the customer does not need to stand there while we input the 2 step process of creating an invoice then going in and paying for the invoice. In the cash sale you would enter the invoice and you would input how they pd cheque, cash or visa and then it would be marked pd all on the same page.
7 votes -
The idea of having to convert a payment to a credit is clumsy and adds unnecessary steps.
I don't want to have to apply money paid at a lesson as a CREDIT and make up invoices that will never be sent, in order to apply the credit. This should not be necessary. I just want to be able to add the money and send a receipt to the parent. Please add this option under payments.
25 votes -
Family discount
It would be great to have a family discount option. A lot of Music Schools have discount rates when two or more people from the same family are students. Or if a person attends two or more different lessons/courses. So when you invoice, it automatically gives a discount based on your discount settings.
24 votesThis will be a new feature soon. For now you can always create a package for “Family Discount” and use a negative amount. When you invoice, add a line item, choose package and the family discount package. It will then adjust your invoice.
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I'd like to be able to make an invoice from automatic billing for more than three months
It would be nice to be able to choose the ending date for an invoice so I can use automatic billing from the calendar for more than three months. Many parents like to pay twice a year or year in advance.
29 votesWe have moved this to the planning stage as we are working out the details involved in doing this.
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