Suggestions

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  1. Alphabetize Registration drop down menu

    Hey,

    We run a music school with a LOT of different course offerings. Students often take more than one lesson (vocals AND ukulele AND a group class, etc) and want everything available as a line item on their bill.

    As a result, we have had to make a huge number of packages in the registration section.
    Right now, if I go to the registration section of SH...all of the packages sort alphabetically.
    If I try to pick a registration package the drop down menu on the student's page...the packages appear chronologically (according to creation date).

    This makes searching among our…

    3 votes
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      under review  ·  1 comment  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
    • Create a "Preferred method of Contact" for Students, Parents, Teachers

      Today, I had a teacher with several students need to cancel lessons. I used StudioHelper to email the affected students and parents, but learned that while some got the email in time, others don't/can't check email, and needed a phone call or text.

      I suggest you create something that allows a "preferred method of contact" with the ability to include an email, or text number, or telephone number, and some way to see that information in a list of contacts.

      0 votes
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        0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
      • Birthday report

        Please have birthdays for only active students. Or at least give option for active or former

        1 vote
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          0 comments  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
        • CRM Capability (Ability to log and track client communications)

          It would be fantastic to have a tab available under the student or family to accurately log calls, emails and communication.

          Even a simple text box such as this would be sufficient.

          ~~~~~~~~~~
          For example
          ~~~~~~~~~~

          Tues. Feb. 24 - client called to cancel lesson tomorrow. Teacher notified via email.
          ~~~~~~~~~~~~~
          Tuesday Jan. 17th. Was able to accommodate a new lesson time on Wednesday @ 4:30. Confirmed with parent over the phone, teacher notified by email.
          ~~~~~~~~~~~~~
          Monday Jan. 16th - Client called in and they would like to change lesson times but keep the same teacher. They are available…

          1 vote
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            0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
          • create an alternative Practice Log design appealing to children

            I'm curious whether the practice log feature has been popular in studios amongst the young students. Because I find the display is fine for adult students but for children it wouldn't be appealing enough to begin using it or to continue to do so in the long term. It would be nice to have an alternative display that has bubbly graphics, maybe something with stars or like this for instance:

            http://www.rewardcharts4kids.com/wp-content/uploads/2012/11/musical-reward-charts-4.jpg

            http://www.musicmotion.com/images/1525_l.jpg

            1 vote
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              0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
            • Enabling the option of sorting by balance column in the Family Accounts display

              It is often possible to change the display of a list by sorting it according to the column most crucial for our needs at the moment. But when viewing Reports > Family Accounts, it seems the clients can only be listed by the Client column (alphabetically) but I am not able to click on the Balance column so that the Family Accounts are sorted according to the Balance column. This would be very useful.

              1 vote
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                under review  ·  0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
              • Search suggestion

                It would be nice to be able to search for people using phone number or address or something other than just their name.

                3 votes
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                  under review  ·  1 comment  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                • add a pay teacher "per student" rate.

                  Instead of a percentage of package or hourly or other just a flat per student per month or week or lesson. But at least month.

                  1 vote
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                    0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
                  • Separation between mass emails and mass texts

                    When I send mass emails, Studio Helper puts all of the emails for each student together including the text mail. We should be able to select which one is used so we aren't sending out multiple emails and texts to the same person

                    1 vote
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                      0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →

                      I’m not sure what you mean here. When sending mass email, you use the filters to choose which groups and people get the email. You can select all or you can individually select the recipients. If you have text email addresses in profiles as well as the regular email then they will get a duplicate. You will need to remove the text email address so they don’t get duplicates. That is not something that SH supports at the moment. In mass email history you will see who gets the email but each person gets the same email you created. If you need individualized emails, please use the email tab in your admin profile in the upper right corner and manually enter the email and/or text email of the person you need to send to.

                    • Please consider linking "Closure Dates" to "Locations"

                      I have multiple locations and they all have differing vacation schedules... This poses a problem when I set the closure dates and then try and add lessons in these weeks for other locations. There aren't any decent work-arounds currently, besides deleting the closure dates, which would impact everything else.

                      I hope you do consider this please!

                      Thank you!

                      3 votes
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                        0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                      • registration form

                        When filling out the parent of a student on the registration form, often times there is duplicate information (email, phone, etc..). It would make it much more seamless if there was an option on the parents reg. form next to these boxes you could check that would carry this data over from the students registration.

                        1 vote
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                          0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                        • Add Teacher Status as Lessons Taught Report Option

                          I have something that might be easily inputted into a lessons taught report.

                          1) We have a lot of teachers who no longer teach for us.
                          2) We don't want to lose a record of their past history (calendar events, attendance, etc.)
                          3) There is an option to mark a teacher within his/her profile to a STATUS of "Active/Inactive/Former, etc."

                          4) Can this STATUS be added to the list of options for running a LESSONS TAUGHT report?

                          Happy to put this through the voting process, but it seems like an easy fix with almost no negative consequences.

                          Hope all is…

                          27 votes
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                            under review  ·  1 comment  ·  Reports  ·  Flag idea as inappropriate…  ·  Admin →
                          • Separate attendance and notes in teacher permissions

                            Our staff (not teachers) records lesson attendance, but it would be extremely useful for our teachers to be able to view and comment on notes. At the moment, permission for attendance and notes are linked. Can this be separated?

                            1 vote
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                              under review  ·  0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                            • Add an option to allow certain staff to have administrator access

                              There have been many cases in which our staff has encountered problems with "permissions" related to features that are not listed on the permissions page. I believe this can be solved if there were a way to allow certain staff all the same permissions as the administrator account.

                              1 vote
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                                under review  ·  0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                              • Easily allow admins to be teachers

                                It would be nice to have a streamlined way to allow admins (me, a studio owner) to have one login for admin and teaching. Currently I have to have a different login and email. If it could be one login, and then we could switch the view upon entering the sight.

                                8 votes
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                                  under review  ·  1 comment  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                                • Option to choose default 'due by date' for manual invoices

                                  When setting up invoicing have an option for due date to be calculated automatically '7 days from today' (or x days from today)

                                  eg, today's date is 21/11/2014, so if my default due date were 'in 7 days' it would appear on the invoice as 28/11/2014

                                  I believe this happens for recurring invoices, but it would be a huge time saver if it could be implemented on manual invoices too!

                                  Thank you :)

                                  3 votes
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                                    under review  ·  0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Add a 'Fees charged'/transactions list

                                    As in MTH, I can charge a fee anytime to a student, and it shows up on their invoice and transaction history. This is a great feature because I don't have to try to remember until the invoices are created at the end of the month. I can charge it as soon as it happens, and the invoice system pulls the info and includes on the total.

                                    It helps me not forget money that is owed! I use this mostly for music purchased for students.

                                    I think this would be a great addition to the current "add line item" feature.

                                    4 votes
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                                      under review  ·  0 comments  ·  Money  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Do not show "inactive " and "former" students in drop down menus in Reports

                                      Sadly, the studio just does not have such a long list of students... So many inactive students just make the list cumbersome.

                                      1 vote
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                                        0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Give Highlight Options to Attendance Status

                                        It would be great if different Attendance Status could be more identifiable on the calendar. For example, if a student has canceled, but has given enough notice to receive a make-up lesson, then it would be great if we could set the attendance as 'Cancelled with Notice' and that it showed up with a highlighted colour or something. This way, when I am going through to check who we owe make-up lessons to, it will be as simple as looking at a week glance.

                                        1 vote
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                                          under review  ·  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Add a Mark as Sent feature to invoicing

                                          When sending invoices via e-mail, the system tells me the last time it was sent. Some of my students have not provided e-mail addresses and so I send them their invoices in the mail, but the system does not provide me with information about when I sent it. If there was a Mark as Sent feature, I would know when the paper copies were sent as well as the e-mailed copies.

                                          1 vote
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                                            under review  ·  0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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