Suggestions
Please submit your ideas here for how we can improve Studio Helper. You have 10 votes you can use to vote for the ideas you’d like us to do next.
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Charge only for Active Students
Currently the software bills for inactive students and one has to manually delete any students that are currently inactive to avoid being billed for them. The additional charge per student is stomach able as it is assumed that if one has additional active students they will have be making enough money to not mind the additional little slice of the pie being given out. However, the deletion of former students messes up both some of the current reports, past invoices, and most of the records associated with the account. Please change the billing feature to only charge to active students… more
8 votes -
create a contact log for potential students.
There should be a way to log the contact you have made with potential clients. You should also be able to mark which potential clients need follow up and be able to assign it to a member of your staff on their todo list.
6 votes -
Allow canceled lessons to be charged to clients.
We use Absent to code missed without notice. However, still charge for canceled lessons - allowing the student do to a make up. Please remove the feature that does not allow billing for canceled lessons.
15 votesunder review ·
AdminAllan
(Admin, Studio Helper)
responded
We are thinking of introducing new options for the attendance status, such as:
- Attended (charged)
- Absent (charged)
- Absent (not charged)
- Cancelled by teacher/studio (not charged)
- Cancelled by student (charged, for make-up)
We’ll let you know once the final set of new options are in place. -
Dvelop an iPad app!
I think the iPad would be a great platform to use Studio Helper with. Look forward to what the future holds.
2 votesstarted ·
AdminAllan
(Admin, Studio Helper)
responded
An iPhone app (which will also be compatible with iPad) is already in the works. Please stay tuned for updates on when it will be released.
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Allow Student Pictures in JPEG format
It would be really helpful to have the option to upload student pictures. Once the student database increases, it's really difficult to track if the students who paid the fees are the actual students who go inside the classes.
Thanks!3 votes -
Payroll tool with only lessons paid by students that haven't been paid to teachers yet
We currently have to post the schedule and invoices in AIMsi and SH. This is the only way I can get an accurate listing of what lessons are paid for so teachers are only paid for those lessons. I emailed tech support a copy of the report I currently use, but we want to get away from AIMsi completely and can't until I can accurately do payroll without it. Having to run the schedule in both system is causing human errors and resulting in scheduling issues.
10 votes -
Email the Administrator for calendar edit screne
Is it possible for there to be another email check box that says "Email the Admimistrator" on the edit event page? When teachers make a calendar change that effects student invoices, we need to know.
2 votes -
An option to host an online virtual classroom within Studio Helper
It would allow the teacher to teach online classes via webcam, whiteboard, and chat. I'm currently running an virtual online class using
"E-Lecta Live" and Music Teachers Helper. I simply place the code on my announcements page and they log in to the virtual class site. But, I don't want to pay for two services when I can have an intergrated site. Can you help?2 votes -
Show student phone number when event is clicked on the claendar
HOW ABOUT HAVING THE STUDENTS PHONE NUMBER APPEAR ON THE GRAY BOX THAT POPS UP WHEN YOU CLICK ON AN EVENT ON THE CALENDAR-RATHER THAT HAVING TO GO INTO THE PEOPLE LIST AND FIND THAT STUDENTS PROFILE PAGE
1 vote -
Be able to control times that are shown on the calendar
HOW ABOUT BEING ABLE TO CUSTOMIZE THE TIMES ON THE CALENDAR-FOR EXAMPLE WE DO NOT TEACH LESSONS AT 2 IN THE MORNING! MOST OF OUR LESSONS ARE AFTER SCHOOL AND IN THE EVENINGS-IT WOULD BE NICE TO SEE THE CALENDAR THEY WAY WE WANT IT, AND NOT HAVE TO SCROLL DOWN FROM 12AM TO SEE THE 4PM
1 vote -
The idea of having to convert a payment to a credit is clumsy and adds unnecessary steps.
I don't want to have to apply money paid at a lesson as a CREDIT and make up invoices that will never be sent, in order to apply the credit. This should not be necessary. I just want to be able to add the money and send a receipt to the parent. Please add this option under payments.
5 votes -
Create a field for gender
When entering "people" data, I would like to suggest there is a option for Gender. In our multicultural society and with such a variety of names in existence, you can not always tell the gender of a person based on their christian name alone. Regards, Rachel
3 votes -
have a, select all, option for setting reocurring invoices.
Our Studio bills for a month at a time, and going
into all of my invoice that have already been created to check off the make recurring invoice option, and then going to the reoccurring billing page to set the date correctly (if the original invoice date is not when I want it to reoccur in future) is a pain. I was hoping there was an option to select all, set the date to reoccur, and then save. Perhaps something to consider.1 voteunder review ·
AdminAllan
(Admin, Studio Helper)
responded
I believe you are referring to existing recurring invoices in the Recurring Invoices List page. This is indeed not yet available and your idea will be considered.
However, its another story if you want to create a batch of new recurring invoices. The options to select all students and select recurring date are already in place when you go to Create New Invoice page.
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List Payments by Deposted Date
Currently listing of payments can be done only by Date, not by Deposited Date.
Would like to have the option to list by deposited date.
Reason:
Created Date is 24th, but Deposited Date is 25th.
I want to extract all payments deposited on 25th.
Presently, this is not possible.1 vote -
3 votes
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Make a space for "Studio Announcements" on the HOME page for Students
It would be very convenient if students and parents logging onto the site would automatically be taken to a home page that might contain studio announcements that would be relevant to all, such as holiday schedule, recitals, concerts, recommended events/programs for students to attend, etc.
6 votes -
Have invoices track changed events, automatically update when the student schedule changes
If my client comes every tuesday, and we invoice them accordingly for, say, March, but then in the middle of the month they change their appointments to Wednesdays:
The tuition from the previous invoice isn't applied. E.G. Studio Helper will see the events as "new" and invoice for them. I'm not talking about deleting/starting another event. If I just change the event to permanently another day, studio helper sees it as a new thing. Shouldn't the program automatically update invoices when they are affected by event changes.
2.
1 vote -
Add a Staff Calendar
Add a Staff calendar so I can schedule my staff. It would allow the staff to login to see there schedule or allow me to send email reminders about special scheduling, studio weather related closings, school holidays etc.
3 votes -
Track teacher pay rates, and reports for teacher performance
I currently use the lessons taught report and cross reference other sources to pay my teachers.
I would like to use studio helper to:
- track pay rate by teacher
- track how much I owe them
- track/schedule payment datesIn addition, (another feature set) I would like to track teacher performance based on studio helper data including: Retention rate (average time a student stays with the teacher), trial lesson conversions, absenteeism, referrals)
I'm fairly new to the program so I may be missing the ability to do some of this already......
25 votesplanned ·
AdminStudio Helper
(Admin, Studio Helper)
responded
We’re looking into adding a lesson cost option to the Lessons Taught report for those students who pay teachers based on the amount the student pays. We’ll also see what we can do about tracking the pay rates for each teacher and a record of the payments themselves. Please keep giving us your feedback about how you’d like to see this feature work.
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Provide a balance forward line on invoices.
At present, if a client is past due, I must send either the old invoice/s or a statement which does not provide a link to PayPal. I like the way the statement shows invoice and payment history but clients cannot pay online from the statement. The current month's invoice does not reflect any past due amount. This would simplify the process and avoid confusion for the client who receives multiple invoices and a statements and an email explaining the past due.
19 votes